How profitable is your restaurant?

Running a restaurant is hard enough without having to guess how much money you’re actually making. That’s why we built this simple calculator. It shows you exactly where your money’s going—and how much you’re keeping at the end of the month. No confusing spreadsheets. Just straight-up answers.
How profitable is your restaurant?

How to use this calculator

We made this tool as straightforward as possible. You just need to enter a few things like how much money your restaurant brings in every month, along with how much you spend on things like food, labor, rent, marketing, and other operating costs.

Once you’ve filled it in, press Calculate and we’ll show your net profit—and how much each category is eating into it.

Restaurant Profit Calculator

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How Do You Compare?

Seeing your numbers is one thing. Knowing if they’re good is another.

Are your food costs too high? Is your rent eating into your profit more than it should? Is your labor spend in line with the rest of the industry—or way off?

We put together a simple benchmark guide. It shows you what healthy numbers look like across different types of restaurants—from full-service to fast casual, from coffee shops to catering companies.

So if you want to see how your restaurant stacks up—and where you might be leaving money on the table—grab the free guide below.

Staff take notes

Quick Definitions of Categories

Gross Monthly Revenue

Gross monthly revenue is the total sales you bring in each month, before taking out any discounts or comps.

Direct operating expenses
Direct operating expenses are all the day-to-day things that keep the restaurant running—merchant fees, leases for your dish machine or POS, restaurant supplies like to-go containers, cleaning supplies, and uniforms.
Discounts & Allowances

Discounts and allowances are those freebies or markdowns—like when you comp a meal, run a happy hour, or offer a gift card discount. That’s money you technically didn’t collect, and we factor that in.

Marketing
Marketing is everything you spend to get people in the door or build buzz around your brand. That includes things like ads, social media spend, influencer comps, and gift cards you give away or sell at a discount—like those Costco deals a lot of owners use for quick cash.
Cost of Goods Sold (COGS)
COGS stands for Cost of Goods Sold. This is everything it costs you to serve your food and drinks—so that includes your food, liquor, beer, wine, non-alcoholic beverages, and retail items. Later on, once we have better data, we’ll help you dial this in even further—comparing wine sales to wine costs, food to food, and so on. But it all starts with clean inventory counts and good records of what you owe. If that’s not dialed in yet, don’t worry. We’ll help you get there.
Repairs and maintenance
Repairs and maintenance are just what they sound like. Whether it’s a broken fridge, a clogged drain, or regular upkeep, this is the category for anything you need to fix or maintain.
Labor
Labor includes everything you spend to keep your team working. That means not just wages, but also payroll taxes and benefits. For now, we’ll look at total labor compared to total revenue—but the goal is to eventually break it out by front of house, back of house, and management, so you can see exactly where your labor costs are going.
Rent

Rent is whatever you’re paying for your space each month, plain and simple.

Utilities
Utilities includes your electricity, water, gas, and any other basic services that keep the lights on and the kitchen running.
G&A
G&A, or general and administrative, is a catch-all for the behind-the-scenes stuff—things like insurance, accounting software, or any tools you use to run the business that don’t fall into another category.

Not Seeing the Profit You Want?

If your profit isn’t where you hoped it’d be, you’re not alone. Most restaurant owners are working so hard to keep the place running, they don’t always get time to sit with the numbers.

That’s where we come in.

Fill out the form and we’ll take a closer look with you. Whether it’s labor costs, pricing, or overhead, we’ll help you make sense of it—and make a plan to improve it.

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